Present: Selectmen - Chairman, Conrad Dumas; Selectman, Aaron Kullgren
Selectman Dumas called the meeting to order at 5:45pm
Appointments:
Gwynn Mitchell asked to address the Board of Selectmen with regards to the recent knowledge of the vacancy in the position of the selectman. Mrs. Mitchell stated she believes the position should be allowed to be heard by the town voters.
She also asked that the website be updated with this type of information.
Karen Day stated she agreed with Mrs. Mitchell, that the position should be posted.
Selectman Kullgren stated he will make a decision regarding how he will vote, however tonight he is intending to abstain from a vote. He is going to make a decision, with the best interest of all the voters in the town, not just those in attendance tonight.
Discussion continued.
Margo Bliss asked if there is going to be a decision on a process tonight, if there is, she would like to know what the process is.
Kent Vincent asked that the Board consider posting the vacancy either on the website, and/or in the newspaper. Keep the position open for either two weeks, or a month.
Gil Bliss discussed the need for a non-public session when interviewing. He questioned if this is a legitimate reason for a non-public session.
Selectman Dumas discussed his position with regards to wanting to appoint George Rainier. Selectman Dumas further stated that there are a lot of issues at hand, and the sensitivity of these issues needs consideration. He further stated, George Rainier has been involved for quite a long time and is knowledgeable of these issues, and he brings great value to the town.
Discussion continued. Mrs. Mitchell again stated her position and asked that they keep this open for a while.
Gil Bliss asked that this be put in the paper this week if possible, and to be sure to get it into the paper next week.
Dee Sleeper discussed that the race for Selectman was a very close race and the support was relatively equal, why not let these two people work together and see what can happen.
Margo Bliss commented that George Rainier may be the best candidate, he may be the only candidate, however a decision tonight will make a huge impact on the town. She asked if we could wait.
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Selectman Dumas stated he would like to make the recommendation that he and Selectman Kullgren wait until the 2nd week of April to appoint a Selectman. Selectman Kullgren stated his position is, they will have a decision within two weeks.
7:00 pm – In accordance with RSA 91A:II 3 (a) motion by Selectman Dumas. Seconded by Selectman Kullgren. Voted: Affirmatively
7:05 pm motion by Selectman Dumas to come out of the non-public session and to further seal the minutes. Seconded by Selectman Kullgren. Voted: Affirmatively
Decision: There was no decision made
Selectmen discussed with the new tax collector, Laurie May the importance of the monthly key staff meetings. They would like to encourage her to attend those meetings. Mrs. May agreed to this, and would like to be able to stay up to date with the town.
6:15 – Leah Conway, Terry Blaisdell - CRMRC –
· Old Town Office – Mrs. Conway discussed the possibility of Crotched Mountain utilizing the old town office building to establish a day program for some of the residents of Crotched Mountain. She further discussed the strategic plan for Crotched Mtn., and what they intend for the next 5-10 years. Briefly she discussed part of the expansion will include expanding to adults being able to participate in day programs with in the community. The day rehabilitation program cannot be on a licensed site. They would like to offer either leasing or renting the building. They would pay for renovations, part of these renovations would include, but not
be limited to installing a sprinkler system. Completely assessing the buliding to determine what is necessary to meet the purpose they are working towards. They would like to work out the details in the very near future. There would be no more than 6 residents in the building at a time; usually with a 2-1 student/teacher ratio. They would like to have an office area, an area with a work table for projects, and a kitchen that would be built to code. There would be an Assistant Manager on site during the day, Terry Blaisdell will run the program, Leah Conway will oversee the program.
· Apartment - Mrs. Conway inquired about being able to provide an apartment in the upstairs portion of the building. The day program would run Monday – Friday 6 hours/day 5 days /week. Usually 8-2. Discussion followed, this will be considered but is unlikely to be a feasible use of the property.
Discussion followed – Selectman Dumas asked about a length of time for this lease – Mrs. Conway stated they would like as long as possible, however, it it completely understood the town may have a future use for the building. Possibility a 5-year lease was briefly discussed.
Selectman Kullgren was very supportive of the idea of this project, and would like to know more about it. He is in agreement with Selectman Dumas that this project should be allowed to move forward.
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Discussion followed regarding Crotched Mountain would agree to take care of the necessary maintenance of the building. Selectman Dumas asked Mrs. Conway to get in touch with their attorney and start the process for a draft agreement. They were given permission by the Board of Selectmen to begin moving forward, and return with the selectmen with their process. (i.e. plowing, electric, maintenance, etc).
Mrs. Conway & Ms. Blaisdell were thanked by Selectmen for coming to this meeting and discussing this project.
Selectmen discussed the departments that are storing items in the Old Town Office will be notified to clean out their belongings in the near future.
7:10 Bruce Dodge –
· Preservation Alliance – Mr. Dodge discussed the Spring Conference hosted by the Preservation Alliance, the dates are April 11 & 12, the conference is held in Laconia. Selectman Kullgren and Administrative Assistant will attend this conference.
· SCRUB Program – Ellen Sanford, Bruce Dodge & Linda Dodge have all gone to the scrubber program training. This is an application that will be used hand in hand to maintain the on line voter checklist. Mr. Dodge explained how this program works. He also discussed the current version of Access the town has is outdated, however the software people who wrote the SCRUB program are working towards being able to make it backward compatible,allowing our version of Access to work.
7:30 – Peter Hopkins –
· Code Violation – With regards to a recent concern of an ongoing yard sale on Forest Road. Hopkins will send a form letter to the resident, with a copy of the zoning violation and ask that this yardsale stop.
· Septic Violation – Hopkins will send a reminder letter to the family he has been working with who do not have a legal septic system asking that this family notify the town of the status of their situation. They were given a date of May 1st to rectify the situation, the town needs assurance that is taking place.
On – going matters:
WW Hook ups – Administrative Assistant will contact Keith Pratt and/or SCI with regards to when is SCI going to get the cracked holding tank repair completed. Selectman Kullgren stated that he has heard there has been a lack of communication with those who will be required to hook up. After discussion with SCI, a letter will be mailed to residents explaining what the situation is. Also, a contractual agreement from SCI will be required, clearly spelling out when they will be back and what is required of them.
Church Lease – This will remain on hold until a full board is present
Parks & Rec. – This also will remain on hold until a full board is present
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Other Business:
· Kokal survey plan – Explanation of the survey was provided to the Selectmen.
· Angelo Mirabella – was upset with the decision about the mileage reimbursement, he has indicated he had to go home to get wood to repair the voting booths. Left a lengthy message on the office answering machine. Selectmen signed off on this mileage reimbursement.
· Wakehandyman proposal - tabled for the time being.
· Check from BCH - $72,500 was received this week.
· Employee policies – Discussion regarding do the Selectmen agree with the Wage & Benefit Committee 100% health insurance recommendation? Selectmen are not in the position to make a decision on this at this time.
· Selectman Dumas proposed that at the start of Selectmen Meeting’s the Administrative Assistant provide an update of the weekly business. He stated he feels this is an important aspect to the Administrative Assistant job.
Selectmen Approval –
· PR & A/P –
· Minutes – accept 3/23/06 minutes as written –
· Mail –
· Appointment for George Rainier – no decision was made at this time
· Signature cards – Both Selectmen signed the new signature card form.
With no further business, meeting adjourned at 7:35 p.m. The next scheduled Selectmen’s Meeting will be Thursday, April 6, 2006 at 5:45 pm.
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